Orlando Green Meetings

10 Tips to a Green Meeting

• 1. Make presentation handouts available on-line or send then electronically on request after the meeting or copy them onto re-used floppy disks to distribute. When needed, print handout materials on both the front and back sides of the paper.
• 2. Reduce paper by allowing attendees to register online. Confirm registration by e-mail when possible.
• 3. Print materials on recycled-content paper and include a note identifying the percent of recycled content in the paper used. Avoid goldenrod or bright, fluorescent colored paper because it is hard to recycle. Use soy ink if possible. Try to print only the amount needed to distribute.
• 4. Use nametags in re-usable holders, be sure to have a collection box so that after the meeting, attendees can leave their nametags for your future use.
• 5. Use reusable or recyclable signs to direct people to appropriate meeting rooms.
• 6. Remove unused papers from the meeting room for reuse within your own office, or deposit unneeded paper in designated recycling bins.
• 7. If you are going to give away promotional items to your meeting's attendees, consider purchasing useful re-usable items that are made from recycled materials. Also consider promotional items that are energy-efficient and only use items that do not contain toxic material.
• 8. Ask speakers to use an overhead or a slide projector to present material instead of using a flip-charts or hand-outs. Remind speakers when they are booked that many handouts end up in the trash.
• 9. Be sure to tell meeting attendees about your efforts in pre-meeting brochures, meeting updates and with verbal reminders during the event. Ask participants for their cooperation and participation. If a meeting evaluation is conducted, ask attendees for feedback and suggestions on the "Green" efforts included.
• 10. Post minutes or other handouts on the Internet, or circulate them electronically after the meeting.

For more information on Orlando Green Meetings visit Rosen Green Meetings